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合同档案是当事人订立合同后形成的所有文件材料。其最突出、最重要的特性是依据凭证性。依法订立的合同,对当事人具有法律约束力,合同的订立、效力、履行、变更和转让、权利义务终止、违约责任,必须完全、唯一地依据合同档案。因此,做好边贸企业合同档案的管理工作,对边贸企业的发展和振兴乃至区域经济的腾飞,有着重要意义。经济合同档案的收集、整理和立卷归档与其它门类档案有所区别。例如一份经济合同,甲乙双方经签字、盖章、公证生效后,并不意味着办理完结,还需定期检查合同的履行情况,有时需要修订、补充更改,有时还要解决合同纠纷,同时,合同期长短也不尽相同。因而不可能一次性归档。根据合同档案的这些特殊性,应在执行机关档案管理标准的基础上,把合同档案作为专门档案进行管理。
The contract file is all the documents and materials formed by the parties upon conclusion of the contract. Its most prominent and important feature is evidence-based. The contract concluded legally shall be legally binding on the parties. The conclusion, validity, performance, alteration and transfer of the contract, the termination of the rights and obligations, and the liability for breach of contract must be completely and solely based on the contract files. Therefore, to do a good job managing the contract files of border trade enterprises is of great significance to the development and rejuvenation of border trade enterprises and even the rise of regional economy. The collection, compilation and filing of economic contract archives are different from those of other archives. For example, if an economic contract is signed and sealed by both parties, the notarization does not mean the end of the contract. It also needs to regularly check the performance of the contract, and sometimes it needs to be amended, supplemented and sometimes the contract dispute resolved. At the same time, The length of the contract is not the same. It is impossible to file a one-time. According to these particularities of the contract file, the contract file should be managed as a special file on the basis of the file management standard of the executing agency.